Beautiful Nature Safaris Privacy Policy

Effective Date: October 15, 2025

Protecting your personal information is paramount to us at Beautiful Nature Safaris. We are committed to transparency, and we want you to fully understand our Privacy Policy and how it affects your data. This policy is written to comply with relevant national and international data protection standards.

If you have any questions about this policy, please contact us at contact@beautifulnaturesafaris.com for clarification.

What is Personal Information?

Personal information is any information that can be used to identify you directly or indirectly. This information typically includes, but is not limited to:

• Your full name, residential address, and nationality.
• Contact details (email address and phone number).
• Passport information (number, issue/expiry dates).
• Health, medical, and dietary/allergy information.
• Financial details related to payment processing.
• Specific travel itineraries and booking records.

How We Collect Your Personal Information

We collect personal information through various means, primarily when you interact with us to plan and book your adventure.

1. Directly from You: Clients, like yourself, provide this information when communicating with our team via email, telephone, live chat, or through booking forms.
2. From Third Parties: Your personal information may be provided to us by third parties, such as:
   • Partnered travel agents and agencies.
   • Travel marketplaces or booking platforms.
   • Individuals making a booking on your behalf (e.g., a family member or travel companion).

Booking Your Adventure and Necessary Disclosure

When you book your trip with Beautiful Nature Safaris, you provide us with consent for the collection, use, and necessary disclosure of your personal information to third parties essential for your tour.

We may disclose the following information to necessary partners, which include various accommodation providers, local activity operators, and Government authorities (such as the Tanzania National Parks Authority or other relevant national park/reserve bodies) to secure necessary permits and services:

• Your passport information (name, age, nationality, and number).
• Residency and emergency contact number.
• Insurance details (provider and policy number).
• Health and medical information (only when necessary for safety).
• Meals and nutrition (dietary requirements and allergies).
• Tour details (hotels, itinerary, and arrival/departure times).
• Payment information (processed securely and not retained post-transaction).

By booking an adventure trip with us, you agree to these necessary disclosures. These third parties are strictly limited to using your personal information solely for the purpose of providing the services related to your Beautiful Nature Safaris tour.

Data Compliance and Cross-Border Transfer

Legal Basis and Compliance

We process your data based on several legal grounds, primarily the necessity to fulfill a contract (your safari booking) and your explicit consent. Beautiful Nature Safaris adheres strictly to data protection obligations under the relevant national laws of the United Republic of Tanzania, and applicable international data protection standards for international clients.

Cross-Border Data Transfer Mechanism

As a Tanzanian company serving a global clientele, we often need to transfer your data outside of Tanzania (e.g., to cloud service providers in the US or partner agents in the EU). When we transfer your personal information outside of Tanzania, we ensure it is protected by implementing at least one of the following safeguards:

1. Adequacy Decision: Transferring data to countries deemed by the relevant supervisory authority or relevant international bodies to provide an adequate level of data protection.
2. Contractual Clauses: Implementing appropriate safeguards, such as Standard Contractual Clauses (SCCs), with the receiving party to ensure they are bound to protect your data to the same standard as required by law.

Data Security and Breach Notification

Protection and Storage of Your Information

Beautiful Nature Safaris takes reasonable technical and organizational measures to ensure that all personal information is stored safely and securely.

• Encryption: Any financial information provided to us is transmitted using SSL (Secure Sockets Layer) encryption technology.
• Access Control: Access to your personal information is strictly limited to authorized staff handling your booking.

Data Breach Protocol

In the unlikely event of a security breach that results in the accidental or unlawful destruction, loss, alteration, unauthorized disclosure of, or access to your personal data, we commit to the following protocol:

1. Immediate Investigation: We will immediately investigate the incident and take appropriate measures to contain and mitigate any harm.
2. Regulatory Notification: We will notify the relevant supervisory authority in Tanzania, and other international bodies (where applicable) without undue delay, and where feasible, within 72 hours of becoming aware of the breach.
3. Client Notification: We will notify the affected data subjects (you, our clients) without undue delay if the breach is likely to result in a high risk to your rights and freedoms.

Your Rights and Data Protection Contact

You have several rights regarding your personal information, consistent with applicable data protection laws:

1. Right to Correction: You may ask us to correct or update your personal information if it is inaccurate, outdated, or incomplete.
2. Right to Access: You may ask us to provide you with a copy of the information we hold about you.
3. Right to Object: You may ask us to stop using your personal information for certain purposes (e.g., marketing).
4. Right to Erasure: You may ask us to delete all or some of your personal information that we keep.
5. Right to Withdraw Consent: You may inform us that you would like to withdraw any consent you previously gave us in relation to your personal information.

Data Protection Contact

For all inquiries related to this Privacy Policy, your rights, or data compliance, please contact our designated Data Protection Contact:

Email: contact@beautifulnaturesafaris.com Subject Line: Data Protection Inquiry

Changes to This Policy

We may update this Privacy Policy periodically to reflect changes in our practices, services, and legal requirements. We will notify you of any material changes by posting the new policy on our website or contacting you directly. The latest version will always be identified by the Effective Date at the top of the document.